Careers

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for the Eagleton Institute of Politics. The Sr Program Coordinator is a critical logistical and operational position responsible for the professional and comprehensive execution of all Rutgers Democracy Lab public programming.

Among the key duties of this position are the following:

• Organizes and executes events, ensuring every detail is managed from conception to completion, including logistics, vendor coordination, and client communication, for all Rutgers Democracy Lab events.
• Oversees venue arrangements, including securing on- and off-campus spaces; coordinates room setup, furnishings, signage, and guest logistics such as parking and access.
• Coordinates essential event services including audiovisual and IT needs, catering, transportation, and specialized security requirements.
• Serves as the primary point of contact for external vendors.
• Manages domestic and international travel logistics, lodging, and on-site support for high-profile speakers and academic guests.
• Works closely with the RDL communications team to ensure event promotion materials, including web pages, invitations, registration materials, and programs, are accurate, current, and delivered on schedule
• Provides on-site leadership during RDL events by supervising student or temporary staff, resolving immediate issues, and ensuring a positive and professional experience for participants and speakers.
• Works closely with RDL leadership to support the overall flow and successful execution of programs by translating programmatic goals into effective operational support.
• Works with the Administrative Coordinator to coordinate event-related travel, including purchase order requests, travel authorizations, reimbursements, and invoice submissions, for Business Manager review and approval.
• Collaborates with the Business Manager to track and monitor event costs and assists with developing detailed cost estimates for future events and proposals.
• Provides additional operational, logistical, and administrative support as needed to support RDL initiatives, special programs, and time-sensitive projects.

• Participates in Institute-wide and/or cross-team projects.
   

  Click here to see the job description and apply!

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for The Rutgers Democracy Lab (RDL) within the Eagleton Institute of Politics. Reporting to the RDL Business Manager III and the Chief Operating Officer, this position provides day-to-day administrative and financial support to RDL leadership, faculty, staff, and students, with a primary focus on high-volume financial processing, reporting, and detailed administrative operations.

Among the key duties of the position are the following:

• Manages the Chief Operating Officer’s calendar, scheduling, appointments, meetings, and assists with correspondence.
• Prepares, reviews, and reconciles with accuracy all purchase orders, IPOs, cash transmittals, journal entries, commitments, financial transactions and documents.
• Processes payroll appointments and transactions and business expense reimbursements, among other duties.
• Works to ensure compliance, accuracy, and timely processing of financial and administrative functions that support the Lab’s programs, partnerships, and operations.
• Participates in institute-wide and/or cross-team projects.
• Organizes and processes travel arrangements for faculty, staff, and guest speakers, and processes business expense reimbursements through Concur.
• Supports logistics and administrative coordination for student programs and initiatives, including tracking deliverables and documentation.

Click here to see the job description and apply!